JOB DESCRIPTION

I. Main duties:

Carry out planning, material estimating, bidding, contract management and project development support, ensure supply of materials – equipment, subcontractors to construct on schedule, quality, optimize costs and limit legal risks.

II. Responsibilities:

1. Bidding & Estimation:

• Prepare bidding documents/bid documents for purchasing materials, equipment and construction works.
• Prepare estimates for bidding packages, total project investment.
• Analyze, compare, evaluate quotes and propose selection of suppliers/subcontractors.
• Update and manage database of material prices and market fluctuations..

2. Procurement of materials for the project:

• Coordinate with the Technical Department & Project Board to determine the list of materials and supply schedule.
• Prepare and monitor the material supply plan in accordance with the project schedule.
• Control deviations in material volume and cost compared to the original plan.

3. Contract Management:

• Participate in negotiating, drafting and reviewing terms of contracts for the supply of materials and construction subcontracts.
• Monitor contract implementation progress: delivery/construction, acceptance, payment.
• Manage arising issues, adjustments, and contract appendices related to materials and equipment.
• Control contract compliance, coordinate in handling disputes and complaints (if any).
• Prepare reports evaluating suppliers and contractors after the contract ends.

4. Project Development:

• Support working with State agencies in applying for legal procedures related to project investment implementation.
• Regularly update current legal documents to apply appropriately to the actual situation and legal nature of each project.
• Prepare cost estimates for materials and equipment in the investment proposal, FS, total investment.
• Propose cost optimization options, improve project efficiency.

5. Reporting & Control:

• Prepare periodic/ad hoc reports on the status of materials, costs, and contracts.
• Early warning of risks regarding materials and contracts, propose solutions to overcome them.

III. Direct reporting lines

Report directly to: Manager/Deputy Manager of MP Department.

IV. Job requirements

a. Education: Bachelor’s degree

b. Knowledge:

• Bachelor’s degree in Procurement, Economics, Business Administration, Construction, Planning - Investment or related fields;
• Understand the Law on Bidding, Law on Construction, regulations on budgeting and cost management;
• Have English reading, understanding, and communication skills.

c. Experience:

• Management experience: N/A
• Professional experience: ≥ 02 years in the field of bidding, budgeting, and project management. Having participated in EPC/Construction projects or participating in energy project development is an advantage.

d. Skills:

• Good use of office software MS Word, Excel; budgeting software (G8, Delta, or equivalent);
• Negotiation skills, contract risk analysis;
• Planning skills, data analysis, reporting;
• Communication skills, multi-department coordination, working with suppliers.

e. Other requirements: 

• Have personal laptop or desktop;
• Have a learning spirit, love the company's field of operation;
• Ability to work independently, be quick-witted, proactive in work, withstand pressure;
• Honest, careful, meticulous, thorough and have a learning spirit, progress;
• Ability to work in a team;
• Willing to travel for business trips to other provinces when required.